Skip to content
Beatriz Milla Martí Notary · Es Mercadal, Menorca

Company Law · Menorca

Notarial minutes of a meeting

Updated 17/07/2025

Book an appointment

Notarial minutes of a meeting (acta notarial de junta) are a public document drawn up by a notary attesting to what took place at a meeting of a company, association, owners' association or other body. The minutes faithfully and thoroughly record the discussions, resolutions, attendees, votes and any other relevant circumstances that arose during the meeting.

As a document executed before a notary, the minutes have legal and evidential force, since the notary certifies the authenticity of what is stated in them, as well as the identity and capacity of the participants.

What are notarial minutes of a meeting for?

  • Formally attesting to the resolutions adopted at a meeting
  • Providing a document with evidential value in the event of litigation or disagreement
  • Ensuring that the meeting is conducted transparently and lawfully
  • Making it easier to register resolutions or notify them to third parties or official registries

What does the notary do with notarial minutes of a meeting?

  1. Attends the meeting or receives reliable information about it
  2. Drafts the minutes recording the proceedings, resolutions and circumstances
  3. Verifies the identity and capacity of those attending and those who take part
  4. Authorises and signs the minutes, giving them public and authentic status
  5. Files the minutes in the notarial records (protocolo) and issues certified copies to the parties

Types of meetings for which notarial minutes can be drawn up

  • General meetings of partners or shareholders of companies
  • Assemblies of associations or foundations
  • Meetings of property owners' associations
  • Collective governing bodies of all kinds of organisations

Important considerations

  • The notary's attendance may be requested in advance and usually involves notarial fees
  • The notarial minutes may be lengthy, faithfully reflecting the debates and resolutions
  • The notary's involvement provides legal certainty and prevents future disputes
  • The minutes are officially filed, guaranteeing their preservation and authenticity

Notarial minutes of a meeting have full legal effect, a presumption of truth and evidential value before the courts, registries and third parties, and are an essential instrument for documenting and legitimising the collective will expressed at the meeting.

Other Company Law procedures

Company formation What I need and how it works Sale of company shares (participaciones) What I need and how it works General commercial power of attorney What I need and how it works Beneficial ownership certificate (acta de titularidad real) What I need and how it works Removal and appointment of a director What I need and how it works Transfer of registered office What I need and how it works Change of company name What I need and how it works Share capital increase What I need and how it works Share capital reduction What I need and how it works Notarisation of private documents What I need and how it works Amendment to the articles of association What I need and how it works Dissolution and/or liquidation of a company What I need and how it works

Other services

Family Inheritance and gifts Property and mortgages Powers of attorney Notarial certificates (actas) Commercial contracts (pólizas) Signature and copy certification Second copies